How Product Managers, Founders, and Creators Are Using AI to Work Smarter in 2025
AI is no longer a "nice-to-have", it’s now an essential part of how product managers, founders, and creators operate daily. What’s different in 2025?
AI has become simple, accessible, and powerful enough that even beginners can use it to save time, boost creativity, and make smarter decisions without needing technical expertise.
Here’s a detailed look at how AI is being used today and how you can start applying it immediately.
Practical Ways AI Is Supercharging Workflows
1. Automating Routine Tasks
AI tools now handle the tedious parts of work summarizing meetings, generating reports, creating Jira tickets, managing backlogs, writing user stories, and more.
This automation frees up hours every week for more strategic and creative thinking.
2. Smarter Scheduling and Organization
AI-powered assistants automatically organize your calendar, prioritize tasks, summarize long email threads, and recommend the best times to schedule meetings cutting down on unnecessary coordination chaos.
3. Fast and High-Quality Content Creation
Need to draft a product update, build a presentation, or brainstorm ideas for a marketing campaign?
AI can help create polished content in minutes, dramatically accelerating workflows without sacrificing quality.
Beginner-Friendly AI Tools You Can Start Using Today
ChatGPT and Microsoft Copilot
Used daily for brainstorming, validating ideas, problem-solving, writing customer communications, and prepping for meetings — no coding skills needed.
Notion AI, Jira AI, and Productboard AI
No-code platforms that automate workflows, summarize customer feedback, and prioritize product features — using simple, intuitive interfaces anyone can learn.
BuildBetter and Productboard AI
Tools that analyze customer feedback, extract insights, and identify themes to prioritize product development based on real data, not guesswork.
Bottom Line:
You don’t need to be a technical expert to benefit from AI.
These tools work like smart co-pilots helping you think, write, and decide faster.
Community Insight: How Real PMs Are Using AI
Alyssa Byrne, a Product Manager at Founder Shield / Baldwin Group, shared how she’s integrating AI into her day-to-day work:
"I’ve been using ChatGPT to help me move faster, not to do my job for me, but to streamline parts of it.
I use it to summarize user interviews and pull out common themes, which saves a ton of time.
It also helps with quick data analysis, especially when I don’t want to dig through Excel formulas.
For Jira tickets, I use the dictation feature and have ChatGPT help me fill in gaps to make the tickets more complete.
I even lean on it for insurance topics I’m less familiar with and simulate stakeholder conversations to prep for tougher meetings.
A tip I would recommend for someone just starting out is to use it as an aid or thinking partner. Ask it to help structure your thoughts on a particular ticket or user story." — Alyssa Byrne
Her advice? Use AI as a thinking partner, not a replacement for your expertise.
Key AI Trends and Why They Matter in 2025
AI is rapidly reshaping how product managers, founders, and creators work. Here are the trends you need to know:
AI Agents
Autonomous bots now handle tasks like scheduling, data analysis, and customer support without manual oversight.
Generative AI for Creativity
High-quality text, design, and video content can now be generated quickly, scaling creative output without extra headcount.
Democratization of AI
No-code AI tools make it easy for non-technical users to tap into powerful insights and automation.
Multimodal AI
AI systems now seamlessly process text, images, voice, and video together, creating richer, more context-aware outputs.
Real-Time Edge AI
Devices are running AI locally, delivering instant analytics and improving privacy without relying on cloud servers.
Real-World Examples to Learn From
- Microsoft 365 Copilot - Helps teams summarize emails, draft reports, and build chatbots — saving 10+ hours a week.
- Founders’ Toolkit - Free tools like VenturusAI, Lumen5, Grammarly, and Doodle have become everyday essentials for founders and creators.
- Knowledge Management Tools - AI-driven search platforms are transforming how teams access and summarize internal information, speeding up onboarding and collaboration.
Why It Matters (and Why You Should Start Now)
AI isn’t replacing professionals — it’s amplifying them.
Those who know how to co-create with AI are moving faster, making smarter decisions, and producing higher-quality work without needing technical expertise.
The takeaway:
AI is no longer optional — it’s your most powerful work partner. And the best part? You don’t need to be an expert to start using it.